News & Upcoming  Events:
The Presidency of South Africa has declared the Coronavirus (COVID-19) a national state of disaster in terms of the Disaster Management Act. The William Humphreys Art Gallery supports the Presidential decree and shares the concern of every citizen. 
 
Due to the COVID-19 PANDEMIC the William Humphreys Art Gallery will be Temporarily Closed.  

WHAG CORONAVIRUS ACTION PLAN

 

WHAG in consultation with Council is taking measures to ensure the safety of all staff and visitors from possible infection of the Corona virus.

WHAG actions will be based on the specific stage of infection within the city of Kimberley, the broader South Africa and on the announcements of President Ramaphosa on an ongoing basis. This measured will be applied consistently in the workplace, during the lock down period and beyond.

Guidelines have been developed based on the severity of the infection rate that would dictate the required actions of WHAG staff to prevent infection and to ensure safety and that staff adheres to measures to limit risk to staff, suppliers and the public in contracting the virus.

 

The below measures have been identified and efforts are currently being made to ensure that all actions are implemented.

PHASE 1: Phase one measure is defined by the absence of the virus in the country.

PHASE 2: Phase two is defined by the presence of COVID19 in South Africa, but no confirmed cases in a 400 kms radius of the WHAG.

PHASE 3: Phase three is defined by the presence of COVID19 infections in the community where the WHAG is situated.

PHASE 4: Phase four is defined by staff member infection and exposure to the COVID 19 virus.

 

 

 

 

Phase 1

 

Phase 2

 

Phase 3

 

Phase 4

EVENTS

 

Events continue as per usual

 

Catering and refreshments provided as per customary practice

Events continue as usual (Max 100 pax), but facilities are equipped with sanitising equipment and staff trained in proper disposal and sanitation of event spaces  

 

Catering limited to single serving closed containers, i.e. no platters, closed drink containers with screw tops, serviettes must individually be wrapped

 

 

Postpone Events but allow visitors to the gallery, capped at a maximum of 44 visitors at a time

 

 

 

No catering or refreshments to be served

All events cancelled and no visitors in the Gallery until all staff members have been cleared and status is returned to PHASE 3

Office

Continue as per usual

Liquid soap, hand sanitiser and disposal wipes installed.

 

  • Isolation office
  • Paperless office
  • Limit sharing touch screens
  • Sanitise after using keys
  • All door knobs and handles
  • Turn AC up or off
  • Close communal kitchens

Office closed: Remote office for managerial staff

 

No Projects

Visitors

Continue as per usual

Hand sanitiser and disposal wipes installed.

All possible doors

Visitors to declare recent travel and to be flagged and separated

 

Capped at a maximum of 44 visitors at a time

(5 per room, 4 visitors, one attendant)

 

Gallery closed

Travel

Continue as per usual

  • Moratorium on business travel
  • Quarantine goods received from outside the safe zone for 3 weeks
  • Mandatory PPE when receiving goods
  • Moratorium on business travel
  • Quarantine goods received from outside the safe zone for 3 weeks

Mandatory PPE when receiving goods

 

No receiving of goods

Reception

Continue as per usual

Screening for fever and cold and flu symptoms

Direct large groups to different sides of the Gallery

Reception needs to be split up and not to stay so close to each other.

Gallery closed

Artefacts

Quarantine received goods away from gallery for three weeks, open them with proper PPE’s and those receiving goods to be in an isolation office

Quarantine received goods away from Gallery for three weeks, open them with proper PPE’s and those receiving goods to be in an isolation office

Quarantine received goods away from Gallery for three weeks, open them with proper PPE’s and those receiving goods to be in an isolation office

No receiving of goods

Education

Staff Education on Sanitation and disease prevention as well as health point of contacts

Staff education on Phase 2 requirements

Staff Education on Sanitation and disease prevention as well as health point of contacts

Staff education on Phase 3 requirements

 Staff Education on Sanitation and disease prevention as well as health point of contacts

Staff education on Phase 4 requirements

Gallery closed

Coms

Beware of spreading panic in the office, on social media and in the community. This can negatively impact the success of projects and events.

Wait for official statements and do not rely on hearsay

Beware of spreading panic in the office, on social media and in the community. This can negatively impact the success of projects and events.

Wait for official statements and do not rely on hearsay

Beware of spreading panic in the office, on social media and in the community. This can negatively impact the success of projects and events.

Wait for official statements and do not rely on hearsay

 

 

 

WHAG RISK ASSESSMENT AND RESPONSE TO COVID19

Management has identified possible risks to WHAG as a result of the COVID-19 virus and the mitigation factors that should be taken into consideration.

 

FOCUS AREA

RISK / IMPACT

RESPONSE

RESPONSIBILITY

  1. MUSEUM OPERATIONS

Museums remain open to the public.

High risk / high impact:

  • Exposure to WHAG staff and visitors.
  • Reduction in number of visitors to museums
  • Low own revenue due to decline in sales
  • Temporary closure of the museum to visitors.

 

DSAC/Council approval required

 

Planned public events

 

High risk / high impact:

  • Exposure to WHAG staff and visitors
  • Cancel and / or postpone events with more than 100 people

Director

 

  1. GENERAL OPERATIONS

Scheduled meetings (internal and external)

High risk / high impact:

  • Exposure to WHAG staff and visitors
  • Limit contact meetings
  • Use tele / video conferencing where possible

Manco

Receiving goods

High risk / high impact:

  • Exposure to WHAG staff
  • Wear gloves when receiving and opening any goods, packages, letters etc.
  • Store goods in separate room for at least 5 days before allocating to end user.

Manco

 

FOCUS AREA

RISK / IMPACT

RESPONSE

RESPONSIBILITY

Receiving Visitors

 

High risk / high impact:

  • Exposure to WHAG staff and visitors
  • Security staff to wear gloves and masks.
  • Security staff to ensure visitors are offered sanitizer at points of entry.

Security Personnel

(Information issued to security and cleaning personnel to implement precautionary measures immediately).

  • Restaurant staff and patrons to follow precautionary measures

 (Information issued to Restaurant to implement precautionary measures immediately).

  1. COMMUNICATION AND AWARENESS

Poor communication to WHAG staff

Medium risk / medium impact:

  • Absenteeism
  • Ensure regular communication with staff

Manco

  • Daily awareness via email or whatsapp to all staff

Manco

  • Establish dedicated WHAG WHATSAPP group to manage COVID-related responses.

Manco

Poor communication to WHAG service providers

 

Medium risk / medium impact:

  • Gaps in implementing health and safety measures.
  • Daily information provided to staff

Manco

  • Awareness for front-line staff

Manco

  1. HEALTH AND SAFETY

General safety of staff

 

Medium risk / medium impact:

  • Staff dissatisfaction with DMSA response measures
  • Procure sanitizers, masks, gloves, encourage social distancing practice.

Manco

  • Cleaning staff to wear gloves and masks.
  • Museum Attendants to ensure visitors are offered sanitizer at points of entry.
  • Increase frequency of cleaning and disinfection, particularly in enclosed spaces and on physical
  • touchpoints.

Cleaning Staff

(Email communication issued to cleaning company to implement precautionary measures immediately).

 

FOCUS AREA

RISK / IMPACT

RESPONSE

RESPONSIBILITY

 

Report confirmed cases

  • Develop Communication Protocol for reporting confirmed cases of COVID-19 by employees

Manco

 

Suspend non-essential meetings

  • Encourage staff to report in the event they test positive.

Staff / Manco

  1. LABOUR

Management of Leave

Low risk / medium impact

  • Work from home option through voluntary leave.
  • Special / sick leave provisions in the case that staff want to self-isolate or are tested positive.

Manco

  1. BUDGET ALLOCATION

Reprioritize budget

Medium risk / High Impact

  • Redirect budget to essentials supplies      required to implement safety precautions
  • Budget for the procurement of materials for all sites

CFO

 

STAFF MEMBERS THAT AT RISK TO CONTRACT THE VIRUS

The Centre for Disease Control indicates that those that are at highest risk of infection are individuals who already have compromised immune systems due to for example Cancer, HIV/AIDs, TB, pregnancy to name a few. Staff members who have been identified to be in this category are encouraged to take extra precautionary measures to safeguard their health. Staff members that show symptoms of infection are encouraged to seek immediate medical assistance and thereafter to inform WHAG Management.  A doctor’s letter must be submitted to Management to ensure that sick leave or special leave is approved.

 

Individuals who have chosen self-isolation because of suspicion of contracting the virus must inform Management and also consult with a medical practitioner to verify the staff members state of health.  This should be reported to Management immediately. This will provide Management with awareness of the possible risk to other staff members enabling time to contain the spread within the workspace.

 

Recommendation

A staff member that presents a medical certificate with valid reasons that highlights a risk of infection with the Corona Virus should be granted sick leave and where this leave has already been depleted must be allowed to request for special leave. Upon recovery a doctors certificate should be obtained to verify that the individual is no longer at risk of infecting others.

 

STAFF MEMBER AFFECTED WITH COVID -19

Staff members who are confirmed to have contacted the Corona Virus are encouraged to immediately inform Management and to self-isolate. Medical attention must be obtained immediately to treat the symptoms. Management should receive a medical certificate verifying the staff members individual health and should obtain verification of a clean bill of health subsequent to successful treatment.

Recommendation

A staff member that presents a medical certificate with valid reasons that indicates confirmation of infection with the Corona Virus should be granted sick leave and where this leave has already been depleted must be allowed to request for special leave. Upon recovery a doctors certificate should be obtained to verify that the individual is no longer at risk of infecting others.

 

WORK RELATED / PERSONAL TRAVEL

As airlines and flights are closing on a daily basis due to COVID 19 staff will be discouraged from work related travel whether national or international to minimise the risk of exposure. Should an individual returning from work related travel be within a high-risk area of the country Management will recommend self-isolation for a period of a week and to instead work from home.

Recommendation

Staff should self-isolate for a period of one week and to instead work from home.

 

VISITORS WHO ENTER WHAG

Management has comprised a survey that is now being used to assess the possible risk that each visitor (national or international)  poses to fellow visitors and WHAG staff.  This survey will provide invaluable information related to the possible exposure of a visitor to the COVID -19 Virus and will serve as a way to track any possible infections should it occur. In addition to this, visitors are provided with hand sanitizer on entry.

 

 

 

WHAG OPEN CALL !
INVITATION FOR BIDS – LEGAL RETAINER SERVICES OF THE WILLIAM HUMPHREYS ART GALLERY 
 
REF: WB02-2020 

CLOSING DATE: DUE TO THE COVID-19 PANDEMIC, THE TENDER PROCESS IS AT HALT UNTIL THE END OF THE LOCK DOWN. NEW BIDDING CLOSING DATES WILL BE COMMUNICATED AFTER THE LOCK DOWN. 

TO VIEW THE FULL ADVERT, TERMS OF REFERENCE AND SCM BIDDING DOCUMENTS. 
PLEASE FOLLOW THE INVITATION BID LINK BELOW
.

PROJECT  MANAGEMENT INVITATION BID
 

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE WILLIAM HUMPHREY ART GALLERY 
 
BID NUMBER: WB01-2020

CLOSING DATE: DUE TO THE COVID-19 PANDEMIC, THE TENDER PROCESS IS AT HALT UNTIL THE END OF THE LOCK DOWN. THEREFORE, COMPULSORY SITE VISIT SCHEDULE HAS BEEN CANCELED. NEW BIDDING CLOSING DATES WILL BE COMMUNICATED AFTER THE LOCK DOWN.

 

TO VIEW THE FULL ADVERT, TERMS OF REFERENCE AND SCM BIDDING DOCUMENTS. 
PLEASE FOLLOW THE INVITATION BIDS LINK BELOW
.

NORTHERN CAPE ARTISTS EXHIBITION 2020 

The William Humphreys Art Gallery would like to invite artists residing in the Northern Cape region to submit their work for selection to participate in the fifth Northern Cape Artists Exhibition 2020. There is no theme for the exhibition, as we would simply like to showcase the artistic talent of the Northern Cape.

Due to the COVID-19  Pandemic, The Northern Cape Artists Exhibition Entries are Extended until the End of July 2020
KINDLY DOWNLOAD A SUBMISSION FORM BELOW
Upcoming events at the WHAG:
• From 21 September 2019 - January 2020 WHAG will form part of the Curitiba, Brazil (Pronounced Kooreecheebah) Biennale by curating the South African component. We will be taking 15 South African artists from across the country to Curitiba, Bahia and Brasilia, where they will showcase their talents to an international audience.  
 
• In partnership with SPU, WHAG will be hosting an international exhibition and a public mural project in the city of Kimberley as part of the Writers Festival.  
 
• Throughout the year WHAG will be having film screenings.  
 
• Go and like our Facebook page in order to receive reminders of all events at the WHAG